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Mitmachbox
DEEN

Privacy policy

Last updated: 10 September 2026

This is a translation for convenience. In case of any discrepancy, the German version at mitmachboxen.de prevails.

This policy applies to the website mitmachboxen.de. Section VIII applies to the answers collected at a Mitmachbox that has been set up on site.

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other national data protection laws of the member states and further data protection provisions is:

demokratie.today
Tobias Weinmann
Mühlleite 13
91465 Ergersheim
Germany
Phone: +49 176 821 688 78
Email: tobias@demokratie.today
Website: mitmachboxen.de

II. Name and address of the data protection officer

Tobias Weinmann
Phone: +49 176 821 688 78
Email: tobias@demokratie.today

III. General information on data processing

1. Scope of the processing of personal data

As a rule, we process our users' personal data only to the extent necessary to provide a functioning website together with our content and services. Personal data of our users is regularly processed only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Where we obtain the consent of the data subject for processing operations involving personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

Where the processing of personal data is necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations necessary to carry out pre-contractual measures.

Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.

Where processing is necessary to protect a legitimate interest of our company or of a third party, and the interests, fundamental rights and freedoms of the data subject do not override that interest, Article 6(1)(f) GDPR serves as the legal basis for the processing.

3. Erasure of data and storage period

The personal data of the data subject is erased or blocked as soon as the purpose of storage ceases to apply. Data may be stored beyond that point where this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data is also blocked or erased when a storage period prescribed by the standards named above expires, unless there is a need for continued storage of the data for the conclusion or performance of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of the data processing

Each time this website is accessed, the web server automatically records data and information from the system of the accessing computer. The following data is stored in a log file:

  • the user's IP address
  • the date and time of access
  • the address requested and the access method used
  • the status code returned and the volume of data transferred
  • the browser type and version as well as the operating system, in so far as the browser transmits this information
  • the page from which the access was made (referrer), in so far as it is transmitted

This data is not stored together with other personal data of the user. It is not combined with the information from the forms.

2. Legal basis for the data processing

The legal basis for the temporary storage of the data and of the log files is Article 6(1)(f) GDPR.

3. Purpose of the data processing

Temporary storage of the IP address is necessary in order to deliver the page to the user's computer. Storage in log files serves to ensure the operation of the website and to detect attacks. The data is not evaluated for marketing purposes; there is no audience measurement. These purposes also constitute our legitimate interest in the data processing under Article 6(1)(f) GDPR.

4. Storage period

Log files are deleted after seven days at the latest. No storage beyond that takes place.

5. Right to object and to have data removed

Recording the data in order to provide the website and storing it in log files is strictly necessary for the operation of the website. There is consequently no right of objection on the part of the user.

V. Cookies, tracking and third-party content

This website does not set any cookies. It uses neither audience measurement nor any analytics or tracking tool, whether ours or a third party's. That is why there is no consent banner here.

No content is loaded from external servers: no typefaces from external providers, no maps, no videos, no social network buttons. Typefaces, images and style sheets are on the same server as the page itself. When you open this page, your browser does not establish a connection to any third party.

On your first visit, a note appears at the bottom of the page stating that this site does not set cookies. If you dismiss it, your browser records a value in local storage so that the note does not reappear on every visit. That value stays on your device, contains no information about you and is not transmitted to us. Under section 25(2) of the German Telecommunications Digital Services Data Protection Act (TDDDG), no consent is required for this because you trigger the function yourself. You can delete the value at any time by clearing the site data in your browser.

Beyond that, your browser stores the usual technical intermediate states (cache) on your device. That data does not reach us.

VI. Waiting list and demo enquiry

1. Description and scope of the data processing

This website has two forms: joining the waiting list and requesting a demonstration. If you use one of them, the data you enter is transmitted to us and stored. Depending on the form, this is:

  • name
  • organisation, usually the municipality or institution
  • email address
  • the number of boxes and the period you are interested in (waiting list only)
  • your message (demonstration request only)

In addition, the time of receipt is stored along with which of the two forms the enquiry came from. Your IP address is briefly held in memory while the form is submitted, in order to limit bulk submissions; it is not stored with your enquiry. The forms contain a field invisible to humans that serves to fend off automated submissions; if a program fills in that field, we discard the submission without storing it.

2. Legal basis for the data processing

The legal basis is Article 6(1)(b) GDPR in so far as your enquiry is aimed at concluding a contract or serves to carry out pre-contractual measures, and otherwise Article 6(1)(f) GDPR. Our legitimate interest lies in being able to answer enquiries from municipalities and to plan the devices available.

3. Purpose of the data processing

The information serves solely to answer your enquiry, to arrange an appointment and to notify you as soon as devices are available in the period you are interested in. We need the number and the period in order to plan production and the allocation of devices. The data is not used for advertising without your consent. There is no newsletter that you would be signed up to here.

4. Storage period

The data is erased as soon as it is no longer necessary to achieve the purpose for which it was collected. That is the case when the conversation with you has ended, that is, when it is clear from the circumstances that the matter has been conclusively settled. If a contract is concluded, the retention periods under commercial and tax law apply.

5. Right to object and to have data removed

You can object to the storage at any time and request erasure. Please write to tobias@demokratie.today with the subject line “Löschung Anfrage”. In that case all data stored in connection with your enquiry will be erased and the conversation cannot be continued.

VII. Hosting and processors

The website runs on a server operated by us at Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany. The server location is Nuremberg, Germany. Hetzner processes the data as a processor under Article 28 GDPR.

The information entered via the two forms is stored in a database provided by Supabase. The database is located within the European Union (Ireland). The provider is Supabase, Inc., based in the USA; access from a third country can therefore not be ruled out in every case. The transfer to the database is made by our server, not by your browser: your IP address is not passed on in the process.

Your data is not passed on to any further third parties. Data is not sold under any circumstances.

VIII. Answers from the Mitmachboxen

A Mitmachbox that has been set up collects no personal data. An answer consists of the device, the version of the questionnaire, the time and the options pressed. The box has no camera, no microphone and no sensor that could record people. There is no sign-up and no identifier of the device used to answer — the device is the box itself.

Where a box is operated on behalf of a municipality, the municipality is responsible for the participation process; we then act as a processor under Article 28 GDPR on the basis of a separate agreement. The privacy information for the respective process is provided by the municipality running it.

IX. Encryption

This website is delivered exclusively over HTTPS. Requests without encryption are redirected to the encrypted version. The certificate used comes from Let’s Encrypt. This means that the information you enter in the forms cannot be read by third parties while it is in transit.

X. Rights of the data subject

If personal data concerning you is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right of access

You may ask the controller to confirm whether personal data concerning you is being processed by us.

Where such processing is taking place, you may request information from the controller about the following:

  • the purposes for which the personal data is processed;
  • the categories of personal data which are processed;
  • the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
  • the envisaged period for which the personal data concerning you will be stored or, if specific information on this is not possible, the criteria used to determine that period;
  • the existence of a right to rectification or erasure of the personal data concerning you, of a right to restriction of processing by the controller or of a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • all available information as to the origin of the data, where the personal data is not collected from the data subject;
  • the existence of automated decision-making, including profiling, under Article 22(1) and (4) GDPR and — at least in those cases — meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In that context you may request to be informed of the appropriate safeguards under Article 46 GDPR in connection with the transfer.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller where the personal data processed concerning you is inaccurate or incomplete. The controller must carry out the rectification without delay.

3. Right to restriction of processing

You may request the restriction of processing of the personal data concerning you under the following conditions:

  • where you contest the accuracy of the personal data concerning you, for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
  • the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims; or
  • where you have objected to the processing under Article 21(1) GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

Where the processing of the personal data concerning you has been restricted, that data may — apart from being stored — only be processed with your consent, or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the Union or a member state.

Where the processing has been restricted under the conditions named above, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

You may request the controller to erase the personal data concerning you without delay, and the controller is obliged to erase that data without delay, where one of the following grounds applies:

  • The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  • You withdraw the consent on which the processing was based under Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal basis for the processing.
  • You object to the processing under Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing under Article 21(2) GDPR.
  • The personal data concerning you has been processed unlawfully.
  • Erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the member states to which the controller is subject.

The right to erasure does not apply in so far as the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for the performance of a task carried out in the public interest, for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes under Article 89(1) GDPR, or for the establishment, exercise or defence of legal claims.

5. Right to be informed

Where you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate that rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort. You have the right vis-à-vis the controller to be informed about those recipients.

6. Right to data portability

You have the right to receive the personal data concerning you which you have provided to us in a structured, commonly used and machine-readable format, and to transmit that data to another controller, where the processing is based on consent or on a contract and is carried out by automated means.

7. Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on those provisions.

The controller will then no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

8. Right to withdraw consent under data protection law

You have the right to withdraw your consent under data protection law at any time. Withdrawing consent does not affect the lawfulness of the processing carried out on the basis of that consent up to the point of withdrawal.

9. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your residence, place of work or the place of the alleged infringement, if you consider that the processing of the personal data concerning you infringes the GDPR.

The authority responsible for us is the Bavarian State Office for Data Protection Supervision (Bayerisches Landesamt für Datenschutzaufsicht), Promenade 27, 91522 Ansbach, Germany.

The supervisory authority with which the complaint was lodged informs the complainant of the progress and the outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

XI. Version

This privacy policy is dated 10 September 2026. If we change the website or the services used, we will adapt it accordingly.